If you’re running a business, a member of the board or running a non-profit organisation, chances are you run meetings and record minutes each time. In fact, there are likely to be a list of other reasons, businesses and organisation that are likely to store and keep meeting minutes.
Professional minutes are important to the overall success of a corporation or organisation. Minutes do a lot more than just inform a reader what happened during a meeting. They offer strategies and ideas to help your organisation reach their future goals.
But, in the midst of ensuring the minutes are taken, there can be confusion as to who is responsible for taking them. Let’s be honest here; Not many people like taking the minutes of a meeting. Some people may not even have the skills and knowledge to record them properly. This is where an independent minute taker could be the best option for you.
It is clear who is responsible for taking the minutes.
No longer do you need to make sure someone is completing the minutes in an accurate and professional manner. When you choose an independent minute taker to come to your workplace to complete the minutes, there is no doubt as to who is responsible. The independent minute taker knows why they’re there, what they’re responsible for and can get the job done correctly.
There is no need to train in-house staff
When you’re running a business, you likely have a million things to organise on any given day or week. Ensuring people are accurately trained for their job is an important issue for the workplace to make sure the jobs are completed correctly and everyone stays safe in the workplace. If you were to train someone in-house to complete the minutes for your meeting, in order to do so you may need to organise outside training and certifications to make sure they know exactly what to do and how to do it. This isn’t required when you choose an outside contractor who specialises in minute-taking. This way, your staff can focus on their role within your organisation at all times.
It saves you time
One of the hassles with organising someone from your business or corporation to take the minutes of your meetings is the fact that it can be very time-consuming. Whether you’re organising outside certifications or training to help one of your staff members learn how to take minutes or you simply just need to keep following up on the set of minutes after a meeting, it all takes time. Save all the time and hassles and choose an outsider from the workplace who actually just does minute-taking for a living, instead!
You don’t have to worry about missing/sick/late staff members
If you do go down the path of having an in-house team member to complete the minutes for your meetings, you always have to rely on them to be prompt, on time and of course, present. But, what if they’re sick? Or, what if they have a family emergency and can’t come into work on the day of your board meeting? What if they’re the only person you trained to take the minutes? If you have outsourced someone to complete your minutes for your meetings, you can always rely on them to be there when your meetings are held. They’ll be prompt and ready whenever your meetings are on.
You can have professional results
One of the huge benefits of choosing an independent minute taker is that you can always receive professional results. Choosing someone in-house to complete the minutes always poses a risk of having bias within the minutes, the minutes aren’t as accurate as you’d hoped and the general filing of the minutes may not be as complete as you’d hoped. When choosing an independent minute taker, you’re taking out all of these risks. An independent service is a huge benefit because the people from these businesses already live and breathe meeting minutes. They know everything that is required to make sure your minutes are compliant and professional and because it’s what they do, you’ll always have a prompt service.
Whether you’re running a small business, a charity organisation, board meetings or a large corporation, choosing an independent minute taker can be the best choice for you. You can always rely on them to provide you with accurate, professional minutes and you can save plenty of time not having to train someone in-house.
If you’re looking for professional minute-takers in Sydney, contact the friendly team at Meetings Into Minutes. They can assist with one-off meetings or can assist with regularly scheduled minute taking services. Call 0421 388 337 today for a friendly discussion about your needs.